Regional Compensation – Find Commute Distance for Employees

Due to regional compensation guidelines, Human Resource departments may need to vary employee pay based on their region. For this reason, businesses need to understand how to calculate the distance employees commute to work. You can use this information to decide compensation, benefits, and work-life balance.

Calculating Commute Distance

There are various ways to calculate the distance employees commute to work. One way is to use a mapping service like Google Maps or MapQuest. These services allow you to enter the employee’s home address and the company’s address, and they will calculate the distance and travel time. However, this process is inefficient if you have more than a few employees or a high turnover rate at your company.

Regional compensation distance template with TripTally activated
Regional Compensation Template

Another method to calculate commute distance is using a spreadsheet add-on that simultaneously calculates mileage for multiple employees. This add-on, called TripTally, allows you to enter the employer location(s) and employee addresses in separate columns, and it calculates the distances in miles with the push of one button. Then, you can use the commute mileage and a template like the one shown above to find the region upon which to base their compensation.

If you’re unfamiliar with Google Sheets, consider it a newer, faster version of Excel. Learn more about it here.

Using Commute Distance and Regional Compensation to Make Compensation Decisions

Once you have calculated the distance employees commute to work and the regional compensation for their position, you can use this information to make compensation decisions. For example, you may want to offer employees with long commutes a higher salary or additional benefits, such as a company car or a flexible work schedule.

By understanding the impact of commute distance on compensation, you can ensure that your employees are fairly compensated for their work, regardless of where they live.

Additional Considerations

In addition to commute distance, several other factors can affect employee compensation. These factors include:

  • Job title and level of responsibility: Employees in higher-level positions with more responsibility typically earn higher salaries.
  • Education and experience: Employees with more education and experience typically earn higher salaries.
  • Skills and abilities: Employees with specialized skills and abilities in high demand may earn higher salaries.
  • Performance: Employees who consistently perform at a high level may earn higher salaries.

Considering these factors, you can ensure that you fairly compensate your employees for their work.