The SUMIF function is used in Google Sheets to add numbers if data meets a specific condition.
SUMIF checks for a condition then adds a value if that condition is TRUE. Use SUMIFS to check for multiple conditions. Feel free to copy the template with these examples to follow along.
This function returns the total of a series of numbers, cells, or both that meet a specific condition.
SUMIF(range, criterion, [sum_range])
range– The range with the criterion.
criterion– The condition that must be TRUE to sum.
sum_range– The range for the function to sum. Only used if the
sum_rangeis different from
IF – Returns a value based on a condition.
SUM – Add numbers regardless of their value
SUMIFS – Adds numbers based on multiple criteria
Example 1 – Sum Values Greater Than or Equal to an Amount
Let’s say that you are tracking orders of produce from a warehouse. Every order of twelve or more items requires a container. You wonder how many items you will be packing today.
You can calculate the total
Items to pack using the formula
=SUMIF(B2:B6,">=12") shown in the image above. Notice the quotes around
">=12". Even though
12 is not a Text value, the SUMIF function requires quotes around the condition. Typically quotes are used in spreadsheet formulas when referring to text. Read more about this inconsistency here.
How would we do this if we wanted to know how many peaches our customers ordered?
Example 2 – Sum Values When a Word Matches
Now let’s find the total number of preaches sold.
When match a text value, you will always need to use the column you are evaluating first, then the criterion, then the range to sum. In the case shown in the image above, we look for
A2:A6. Then, we sum the values in
B2:B6 for each row with the word
Peach. The formula is
=SUMIF(A2:A6,"Peach",B2:B6). This formula adds the values
28, resulting in
Example 3 – Sum Values Before a Certain Date
Now things get a bit more complicated with this function. Using dates and times can be tricky, but this function makes it even more complex as shown next with the formula’s required use of the
As seen in the image above, you need to split the
< from the date with an
&. Once you get this part down, the rest is easy. This formula looks at the range
A2:A6 to decide if it should sum the amounts in
C2:C6 based on their date.
Example 4 – Sum Values with Partial Matches
You do not need to match all of the letters in a cell for your condition.
In this example, we evaluate the words in
A2:A6 for any that start with the text
* is a wildcard that can represent any character or multiple characters. The other two wildcards available are
?, which is one of any character and
~ which escapes the
* and the
? if you want to use them as non-wildcards.
Examples in a Live Template
See this template for a spreadsheet with the examples used in this blog. You can make your own copy and use them in your work.