Weekly Expense Report Template – Google Sheets

Using weekly expense reports helps you keep track of your spending and ensure that you are reimbursed for any business-related expenses you incur and that you are staying within your budget. This article will discuss submitting a weekly expense report using a template pre-built in Google Sheets.

Using Google Sheets for your weekly expense reporting lets you to access the report from anywhere and keeps it backup up. Google Sheets is a modern, cloud-based spreadsheet app without Excel’s complex user interface.

This expense report template includes the following:

  • Information identifying the person submitting the report (your name and department)
  • A date and dollar amount for each expense, matching the date and dollar amount on the receipt provided for that expense
  • A brief description of each expense
  • A category for each expense so that it is easy to differentiate whether the report contains information on costs related to travel, meals, office supplies, etc.
  • A description of the costs (charging cable, lunch, etc.)

Parts of the Template

Employee Information

The spreadsheet starts with a few fields to identify the spreadsheet user. This information will tell the accounting department your name and department. The Week field will inform accounting which week to record the expenses in. You can also fill in the company name. The Total field has a formula and will update automatically.

The header section of the weekly expense report
General Information About the Expense Report

General Expenses

Next, there is a section for your general expenses.

General expense categories
Information for Each Expense

The general expenses section should contain all the week’s expenses except mileage. The report has several fields. Use them all if possible.

  • Date – Enter the date you incurred the expense. Be exact, as some weeks may span different accounting periods.
  • Category – Choose the expense category from the drop-down list. See the second sheet of the template for instructions on how to change the options.
  • Description – Describe the purpose of the expense. For example, “Lunch for myself and Jane Doe from ABC Client.”
  • Receipt Link – Take a picture of the receipt and upload it to Google Drive. Copy the link and paste it into this column.
  • Amount – The amount spent, after taxes and tips, if applicable.


For car travel expenses, you can report actual expenses such as gasoline (or electricity), oil changes, car washes, new tires, etc. However, it is much simpler, and often company policy, to report your mileage instead. Then the template multiplies this mileage by the appropriate reimbursement rate. To report mileage with this template, enter starting and ending addresses. You can then find the difference between the two locations using Google Maps or the TripTally Google Sheets add-on that works completely inside Google Sheets.

Inputs for the mileage log
Information for Mileage

Getting Reimbursed

After completing the report, submit the expense report to your accounting department. Since you’ve used Google Sheets, you can share the spreadsheet with them to avoid creating a duplicate copy in an email.

Other Expense Reporting Templates

Get a copy of the monthly expense reporting template here.